Client Bulletin Board
New security requirements (coming summer 2023)
- Effective this summer, UKG is rolling out a number of new security requirements that will impact you and your system users.
New requirements include:
- A minimum password length of 15 characters for all users
- More frequent prompts asking users to verify their identity
- Mandatory use of an authenticator app or voice verification (automated phone call) for users with access to more sensitive information, such as other employees’ data.
Note: While SMS text and email verification will remain acceptable two-factor verification methods for some users (depending on their access levels), we highly encourage all users to transition to voice verification or ideally an authenticator app.
For more information on security best practices, click here to read our recent blog.
Avoid Labor Law Poster Fines
If you have one employee or more, you are required to post federal, state, and in some cases, city and county labor law posters. If you haven’t updated your posters for 2023, you’ll need to do so.
To stay on top of this each year, we recommend signing up for E-Update Service, which includes:
- Annual delivery of a laminated all-in-one state and federal labor law poster (S&H including)
- Updated postings sent via email for you to print and post (includes mandatory or recommended federal, state, city and county compliance changes)
- Protection in the event of a government fine or penalty up to $25,000
To learn more, contact your client service representative (CSR) and/or download our E-Update Overview Sheet.
Please schedule your payroll processing and pay dates around bank closings and be aware of upcoming B2E Solutions closings, so you do not encounter unexpected delays.
Twilio SMS Integration
Strong communication is a critical driver in any organization’s ability to attract, engage and retain employees. Now, through our Workforce Ready Twilio integration, you can extend the power of SMS text messaging to key functionality in the UKG Ready platform.
To learn more about this exciting integration opportunity, please contact your CSR today!
Paid Family and Medical Leave Insurance (PFML) Requirements
Many states require that employers offer paid PFML insurance, which provides wage replacement to employees taking leave to care for an ill family member or to bond with a new child.
As employers are increasingly hiring remote employees, it’s important to take note of state PFML requirements.
Check out our recent blog to learn more about the state-by-state PFML requirements and the payroll implications for your organization.
The following states currently require or will soon require employers to provide PFML:
- District of Columbia
- Delaware (effective Jan 1, 2025)
- Maryland (effective Oct. 1, 2023)
- New Jersey
- New York
- Rhode Island
- Washington (Paid Family Leave is active; Cares Fund effective July 1, 2023)
Standard Dashboard Layouts
Standard Dashboard Layouts are pre-built dashboards in UKG Ready that pull together data insights, charts and graphs to provide employees, managers and system admins with a snapshot of information that pertains to them. Each Dashboard Layout focuses on a specific category (e.g., payroll processing, recruitment, HR management) and is visible to individuals based on their security profile within the system (e.g., payroll admin, employee). Click here for a look at all available Standard Dashboard Layouts.
In the coming weeks and months, we will be enabling all applicable Dashboard Layouts for all B2E clients (unless a client requests otherwise). We are rolling this out in phases and will notify you when the Dashboard Layouts you have access to are set up and ready to use.
If you would like to be put at the front of the line to have your Dashboard Layouts built out as soon as possible, please click here to let us know.
Are You Eligible for the Employee Retention Credit (ERC)?
Save the Date
Mark your calendars for Thursday, Sept. 14, 2023, for our Client & Partner Appreciation Event — which we are holding in honor of our 30th anniversary and all of the wonderful people like you that have helped get us where we are today.
The event will be held at the Golden Mast Inn on Wisconsin’s beautiful Okauchee Lake.
More details to come.
Earn Payroll Credits
B2E Solutions is growing! Know someone who would be a great fit at our organization? We’re hiring for multiple remote or local (Hartland, WI) positions and are looking for new-hire referrals.
Please share our career board with any remarkable candidates. We’d love to talk to them about their experience and interest.
We want to hear from you!
Please submit any feedback (good or bad) to our client success managers.